Payroll Processing
Complete monthly salary computation with accuracy and efficiency. We handle everything from basic salary calculations to complex variable pay structures.
What We Handle
- Monthly Salary Computation: Accurate calculation of monthly salaries including all earning components such as basic pay, HRA, allowances, special allowances, and other fixed components as per your salary structure.
- Variable Pay, Incentives & Arrears: Processing of performance-based incentives, sales commissions, quarterly/annual bonuses, and arrears from salary revisions with proper tax treatment.
- Overtime, Shift Allowances, Bonus & Leave Encashment: Computation of overtime pay as per labor laws, shift allowances for different work schedules, festival bonuses, and leave encashment for earned/privilege leaves.
- Full & Final Settlements: Complete FNF processing including recovery of notice period shortfall, leave encashment, gratuity calculation, bonus pro-rata, loan/advance recoveries, and exit formalities within 3 working days.
Key Benefits
- 100% accurate salary calculations reviewed by senior team
- Fast turnaround time - payroll completed in 2-3 days
- Automated bank transfer file generation in multiple formats
- Digital payslips with self-service portal access
- Variance analysis and exception reporting
- Complete audit trail for all calculations
- Seamless integration with attendance and leave systems
Deliverables
- Bank transfer file in required format (NEFT/RTGS/IMPS)
- Individual payslips (digital PDF format)
- Consolidated payroll register
- Department-wise salary summary
- Cost center allocation reports
- Payroll journal vouchers for accounting
- Salary reconciliation statements
Compliance Management
100% statutory compliance with zero penalties. We ensure all your payroll compliances are filed accurately and on time.
Statutory Compliance Coverage
- PF (Provident Fund) Computations & Filings: Monthly PF calculations for both employer and employee contributions, ECR filing on the unified portal, preparation of Form 12A, Form 3A, and handling PF withdrawals, transfers, and advance claims.
- ESIC (Employee State Insurance) Computations & Filings: ESIC contribution calculations, monthly challan generation, online filing on ESIC portal, IP registration for new employees, and assistance with medical benefit claims.
- Professional Tax (PT) Computations & Filings: State-wise PT calculations based on applicable slabs, monthly/half-yearly/annual PT returns, challan generation, and PT registration for new locations.
- Labour Welfare Fund (LWF) Computations & Filings: LWF deductions as per state regulations, timely payment of challans, annual compliance filing, and registration support.
- TDS on Salaries (Section 192): Monthly TDS calculations based on income projections, quarterly TDS return filing (Form 24Q), preparation of Form 16 for all employees, TDS payment challans, and rectification support for mismatches.
- Form 16 & TDS Returns: Annual Form 16 Part A and Part B generation, consolidated TDS return filing, employee-wise tax computation sheets, investment declaration management, and support during employee ITR filing.
- Statutory Registers & Challans: Maintenance of Form T, wage registers, attendance registers, leave records, overtime registers, and all other registers required under various labor laws.
Compliance Calendar
- Proactive reminders for all statutory due dates
- Monthly compliance checklist tracking
- Audit-ready documentation maintenance
- Liaison with PF/ESIC/PT offices when required
- Regular updates on changes in labor laws
Deliverables
- Monthly PF and ESIC challans with payment proof
- Quarterly TDS returns (Form 24Q) with acknowledgments
- Annual Form 16 for all employees
- PT challans and returns for applicable states
- Statutory registers in prescribed formats
- Compliance status dashboard
- Filing acknowledgments and payment receipts
Employee Database & Records
Complete employee lifecycle management from onboarding to exit with secure digital record-keeping and easy access.
Comprehensive Database Management
- Onboarding & KYC Management: Complete new joiner data capture including personal details, bank account, PAN, Aadhaar, PF/ESIC details, educational certificates, and previous employment records. Digital KYC verification, offer letter processing, and employee master creation in payroll system.
- Leave & Attendance Integration: Seamless integration with biometric devices, RFID systems, or mobile-based attendance apps. Automated synchronization of attendance data, leave balance management, LOP calculation, shift roster management, overtime tracking, and holiday calendar maintenance.
- CTC Structuring & Annual Compensation Revision: Tax-efficient salary structuring based on employee preferences, flexible benefit components, annual increment processing, promotion-based salary revisions, comparison statements showing old vs new CTC, and communication support to employees.
- Employee Master Maintenance: Continuous updates of employee data for address changes, bank account modifications, marital status updates, dependent information, nomination details, and emergency contact information. Data accuracy audits and regular cleanup of dormant records.
Employee Self-Service Portal
- Digital payslip download (current and historical)
- Form 16 download
- Tax computation sheet with projections
- Leave balance and attendance summary
- Investment declaration submission
- Reimbursement claim uploads
- Loan/advance request management
- Profile update requests
Data Security & Privacy
- Encrypted cloud storage with regular backups
- Role-based access controls
- Audit logs for all data modifications
- GDPR and data privacy compliance
- Secure document repository
Deliverables
- Up-to-date employee master database
- Employee self-service portal credentials
- Monthly attendance and leave reports
- New joiner and exit reports
- Headcount and demographic analytics
- Employee data extracts as needed
Advisory & Support
Expert guidance and dedicated support for all your payroll-related queries and complex scenarios.
Expert Advisory Services
- Complex Payroll Issue Resolution: Handling of intricate payroll scenarios such as inter-state transfers, deputation salary structures, tax implications on stock options/ESOPs, expatriate payroll management, dual employment cases, notice period salary recovery disputes, and gratuity calculation complexities.
- Statutory Audit Support: Complete payroll documentation preparation for statutory audits, assistance during internal/external audit queries, reconciliation of payroll expenses with books of accounts, clarification on compliance-related observations, and support in responding to audit memorandums.
- HR Policy Advisory: Guidance on designing tax-efficient salary structures, leave policy formulation and administration, overtime policy compliance with labor laws, notice period and gratuity policies, flexi-benefit implementation, work-from-home allowance structuring, and employee benefit schemes design.
- MIS Reporting for Management: Customized management reports including department-wise payroll costs, cost center allocation analysis, budget vs actual salary comparison, attrition and retention analytics, average salary trends, variable pay performance analysis, and statutory liability forecasting.
Dedicated Support Infrastructure
- Dedicated client relationship manager
- Helpdesk support for employee queries (email/phone/WhatsApp)
- Query resolution within 24 hours
- Monthly review meetings with management
- Proactive alerts on regulatory changes
- Training sessions for HR teams
Specialized Advisory Areas
- Tax Planning Support: Employee tax-saving investment guidance, salary restructuring for tax optimization, perquisite tax planning, and Form 12BB processing assistance
- Compensation Benchmarking: Industry salary surveys, role-wise compensation analysis, retention strategy advisory, and incentive plan design
- Regulatory Compliance Updates: Regular updates on changes in labor laws, circular clarifications from PF/ESIC/Income Tax departments, and implementation guidance for new regulations
- System Implementation: Payroll software selection assistance, HRMS integration support, attendance system setup guidance, and data migration planning
Deliverables
- Monthly payroll MIS pack for CFO/HR
- Quarterly compliance health check report
- Issue resolution documentation
- Policy advisory notes
- Regulatory update bulletins
- Audit support documentation
- Query resolution logs